Meeting Notes Workflow

Parrot Scribe captures and transcribes meetings on your Mac. Use this workflow to review speakers, find decisions later, and optionally pass transcript context to an AI assistant through MCP.

1. Capture or import the meeting

For meetings on your Mac, capture microphone audio, system audio, or both from the menu bar.

If the meeting happened elsewhere, open the Library and import the recording. You can drag in a Voice Memos .m4a file, another audio file that macOS can decode, or an .mp4 or .mov file with a decodable audio track.

Reference: Recording Controls

2. Review the speakers

Open the session in the Library and correct speaker names where needed. To reuse an identified voice in later sessions, choose Remember [name]'s voice during speaker identification.

Naming a speaker changes that session. Remembering the voice creates the reusable speaker profile.

Reference: Speaker Recognition

3. Review and retrieve the transcript

Use the Library to review the transcript and return to earlier conversations. Search the archive when you need the wording of a decision, constraint, or commitment.

The transcript remains the source record. Notes, summaries, and follow-up drafts can be created from it when needed.

Reference: Library

4. Create notes with an AI assistant

Parrot Scribe Pro includes an optional MCP server. When you enable it and approve a client, compatible AI assistants can read live transcript context or retrieve past transcripts according to that client's access settings.

Use the assistant to draft meeting summaries, action items, or follow-up material. Review the result against the transcript before using it as a record of the meeting.

The assistant controls what happens after it receives transcript data, including whether it sends that data to an external service. Check the assistant's privacy settings before granting access.

Reference: MCP Server

5. Use a local model when needed

To keep the AI step local, use an MCP-compatible host configured with a local model runtime on capable hardware. Parrot Scribe provides the transcript and MCP access. The host, model, and runtime remain separate choices.

The workflow stays the same:

1. Capture or import the meeting.
2. Review speakers and the transcript.
3. Let the approved client retrieve the transcript through MCP.
4. Ask the local model for the notes or summary you need.

Where Whisper fits

Parrot Scribe uses WhisperKit for on-device transcription. You do not need to install or configure a separate Whisper runtime.

For a comparison with building a Whisper-based meeting-notes stack yourself, read Whisper for Local Meeting Notes on Mac.